What Documents Do I Need to Sell My House?

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What Documents Do I Need to Sell My House?
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Selling your house can be stressful, with a lot to think about. Gathering the correct documents ahead of time will help everything go more smoothly.

This guide explains the essential papers you’ll need to market and sell your property successfully.

Proof of Identity

To sell your house, you must prove that you are who you say you are – the legal owner entitled to sell the property. The easiest ways to do this are with:

  • Passport
  • Driving license
  • Birth certificate

You may also be asked for proof of address via a recent utility bill or bank statement showing your name and current home address. Having these standard ID documents in hand will avoid delays later.

Title Deeds

The property’s title deeds formally set out your ownership and the boundaries of your home.

The deeds will include:

  • A plan showing the plot of land and property layout
  • A register listing when the house last sold and the registered legal owner
  • Any associated restrictive covenants on changes you can make

The title deeds confirm your right to sell. Your conveyancer will need these. If you have misplaced your title deeds, you can get replacement copies from the Land Registry for a small fee.

Energy Performance Certificate

An Energy Performance Certificate (EPC) measures how energy efficient your property is on a scale from A to G.

When you market your home, estate agents are legally required to include the EPC rating and summary in listings. Better efficiency means lower heating bills for buyers, so properties with higher EPC ratings can sell for more.

EPC certificates are valid for ten years. If your current one has expired, arrange for an assessor to visit your house and produce a new certificate.

Fittings and Contents Form

Confusion over what is included in the sale can easily lead to disputes post-completion. A fittings and contents form lists fixtures, fittings, and items that will – or will not – be left in the property after you move out.

For clarity, it’s best to be as comprehensive as possible. Go from room to room noting down:

  • Integrated appliances like lights, ranges and plumbing
  • Fixed items like shelves and bathroom suites
  • Freestanding items to be sold with the property, such as dining room furniture
  • Having an itemised record of what you will leave avoids the potential for later disagreements.

Property Information Form

Estate agents will also ask you to complete a property information form about your home. This asks for general details on things like:

  • Number and type of reception rooms and bedrooms
  • Age and style of kitchen and bathroom
  • Property build, roof condition and any extensions
  • Services like heating, glazing, drainage
  • Connection to utilities like gas, water and electric
  • Broadband availability

Accurate information on known issues allows buyers to make an informed decision when they make offers. Remember to keep your answers truthful.

Building Regulations Certificates

If you have completed structural work, remodelled a room, or built an extension during your ownership, the result should have met Building Regulations.

Certificates or plans from building control will prove you followed regulations. If you don’t have them, check with your council’s building control team or the company that did the work.

Having certificates reassures buyers that modifications comply with legislation and are safe to live with.

Safety Checks for Gas, Electric and More

By law, you must have a gas safety record if you have gas appliances in the home. An inspection report from a Gas Safe Engineer confirms that your boiler, cooker and gas fires are operating safely.

Similarly, a periodic electrical safety inspection should highlight any remedial work needed to meet standards.

It is also wise to have your central heating system serviced and chimneys swept (if used) before marketing your home.

Being able to hand over written inspection reports gives buyers confidence in the property’s safety.

Planning Permission (Where Applicable)

If your house has been extended, converted, or otherwise altered, check if planning permission or building regulations approval was needed. Your solicitor will confirm permissions held with the local authority.

Lack of necessary planning consent could require changes before sale. But proving the work was officially approved will reassure potential buyers.

How Much Does It Cost to Get the Necessary Documents to Sell My House?

You can download most proof of ownership documents online or obtain them for free. However, you may need to pay for:

  • Energy Performance Certificate: From £35 to £120
  • Electrical safety checks: £125-£300+
  • Gas safety checks: £60-£90
  • Missing planning certificates: Fees vary by council

Tracking down misplaced paperwork and getting statutory safety inspections done takes time and coordination. From the outset, many sellers instruct a solicitor to assist with collecting documents.

Can a Solicitor Help Me Get the Documents I Need?

Yes – using a solicitor to assemble and verify your property sale paperwork simplifies the process. For a one-off fee, they can:

  • Confirm valid ID and proof of ownership
  • Request replacement certificates if needed
  • Review statutory consents and approvals held for any significant works
  • Advise on additional documents required

They will manage liaising with your estate agent and the buyer’s conveyancer, leaving you free to concentrate on the move.

Instructing a reliable solicitor can reduce pre-sale stress and ensure you have covered everything needed to progress smoothly. Their legal expertise helps sidestep issues arising from missing or inadequate paperwork down the line.

Securing Valuations from Local Estate Agents

Before setting an asking price or taking your home to market, getting feedback from 2-3 local estate agents on what they feel your property could reasonably sell for is wise.

Invite them for an appraisal visit so they can see your house themselves and provide more accurate estimates. Discuss:

  • Recent sold prices achieved nearby for comparable properties
  • What unique selling points could you emphasise in marketing
  • How much buyer demand exists in your area currently
  • Whether any works could add value to the house pre-sale

Think carefully about the different valuations suggested. Are there any mid-range figures that seem fair to both seller and buyer? What price would cover your onward plans?

Setting realistic expectations from the start will help achieve viewings and offers sooner. You can always reconsider later if lots of immediate interest indicates the scope to pitch marginally higher.

Preparing Your Property for Viewings

First impressions count! Ensure your home looks its best for accompanied viewings:

  • Clear clutter, tidy garden areas
  • Carry out any minor repairs needed
  • Give rooms a fresh coat of paint if marked or faded
  • Fix leaky taps, quieten creaky doors
  • Replace blown light bulbs for brightness
  • Clear fridge and surfaces if buyers want to view kitchen storage

You want viewers to picture themselves living in your well-cared-for and visibly loved home—stage rooms to look spacious by clearing excess furniture. Add styling touches like fresh flowers. A welcoming smell and warmth also help buyers relax and envisage your house becoming their home.

With documents and preparation in place, you will be sale-ready.

Final Steps to prepare for sale

Preparing the necessary documents to sell your home can be easy if approached methodically – even in difficult circumstances, such as when you are selling a house after a divorce.

Allow time to gather ID, ownership, boundary and energy efficiency proofs, plus safety and building control certificates, and proof of property sale. Be ready to describe previous works carried out.

A solicitor can help verify that you have covered what is needed for conveyancing due diligence. Being organised with paperwork helps ensure interested buyers have confidence in your property.

With paperwork in order, you can focus on viewings and achieving the best possible price.

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